Sunbury
About The Role
 An exciting opportunity has arisen for a Managed Onsite Service Administrator to join a fast growing technology company. AVMI is the UK’s leading provider of Audio Visual and Video Conferencing solutions and is expanding rapidly overseas as well as developing a number of market leading innovations. Reporting directly to the Senior Managed Onsite Services Administrator, this role is responsible for the day-to-day administration of a team of one-hundred and fifty technicians working remotely on our customer’s premises.

The position requires a methodical, structured and self-motivated person with excellent organisational and communication skills and a commercial flair. The ability to work well within a team is essential, as is the ability to think and act independently and rapidly while in a high-pressure situation. Professional business appearance and behaviour is required.

 

ROLE AND RESPONSIBILITIES

Working with the Senior Managed Onsite Services Administrator, onsite AV Managers and Team Leaders, the Managed Onsite Services Administrator’s responsibilities include, but are not limited to:

 

DAILY DUTIES:

  • Managing the staff schedule from an administration and commercial perspective, to ensure contractual obligations are fulfilled.
  • Daily management of the "operations mailbox", actioning and filing all emails
  • Processing holiday & additional cover requests, booking cover contractors and working closely with the onsite teams to manager requirements
  • Maintaining all administrative records using the current methods, applications and spreadsheets
  • Processing quotations and managing the purchase order processes.
 
WEEKLY DUTIES:
  • Weekly scheduling mails to all permanent and freelance contractors, detailing shift times, locations and other relevant information required.
  • Maintaining sickness forms from Managed Onsite Services staff and recording in the correct manner using current processes.
 
ONGOING DUTIES:
  • Ensuring sufficient cover technicians are familiar with Managed Onsite Services sites, and that all freelance contractors have completed necessary contractual documentation
  • Providing additional administrative support on specific projects for Managed Onsite Services contracts when requested
  • Liaising between onsite managers and the rest of the business
  • Ensuring all Managed Onsite Services invoices are raised on a monthly basis and recorded on billing spreadsheet and client tracking spreadsheets. Distribution of copy invoices to clients and supporting documentation.
  • Coordinating training requests, booking courses, arranging hotels and travel
  • Maintaining records of overtime and any payroll amendments
  • Planning and booking required resources.
  • Awareness of, and compliance with, the Quality, Environmental and Health & Safety policies and procedures that comprise Impact’s Integrated Management System.
  • Awareness of, and compliance with, the security policies and procedures that comprise Impact’s Information Security Management System.
About The Candidate
  • Intermediate to advanced level MS Word and Excel
  • Previous scheduling experience
  • Excellent verbal and written communication skills
  • Ability to prioritise and work under pressure is essential
  • Previous customer service experience
About AVMI

AVMI provides services to leading organisations in financial services, legal, professional services, retail, defence, government,health and education sectors.

AVMI has focussed its business strategy on providing‘trusted advisor’ life-cycle services to clients with a significant portion of growth coming from international business. 

AVMI has recently secured a place, for the second year running, in the Sunday Times International Track 200. This international growth has been enabled by AVMI’s award winning Global Enterprise Framework of services, helping its multi-site clients to drive consistency and efficiency into their audio visual and collaboration facilities and services across all locations. 

Having opened operations outside of the UK in Hong Kong,New York and Dublin, AVMI is planning to secure additional international locations in support of its clients’ businesses.